HOLY TRINITY KINDERGARTEN

COMMITTEE POSITIONS 2020

 

****All positions on the Committee are backed up by the Administration Manager and the Bookkeeper****

 

Executive Committee

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PRESIDENT

Expectations of the role include but not limited to;

 

• Leads the Executive team

• Provides strategic leadership in an efficient, enthusiastic and confident way.

• Point of contact and escalation for the Director and teachers.

• Requires good organisational and interpersonal skills with the ability to delegate.

• Responsible for staffing, enrolments, financial operation in accordance with policy

• This role requires a high degree of sensitivity, diplomacy, confidentiality and attention to detail.

• Attendance required at all Executive & Non-Executive Committee meetings (per month).

 

VICE PRESIDENT

Expectations of the role include but not limited to;

 

• Deputises for the President as required.

• Oversee the National Quality Framework (NQF) plan and implementation.

• Point of contact and escalation for the Director and teachers.

• This role requires a person who can drive projects, and oversee all aspects of the Committee

• Attendance required at all Executive & Non-Executive Committee meetings (per month).

 

SECRETARY

Expectations of the role include but not limited to;

 

• Primary information conduit of the Committee internally and externally.

• Maintains Committee information and contact details and organises the AGM in October.

• This role requires competent clerical skills, good follow up, organisational tendencies and excellent communication.

• Attendance required at all Executive & Non-Executive Committee meetings (per month).

 

TREASURER

Expectations of the role include but not limited to;

 

• Provides strategic leadership ensuring obligations under the Associations Incorporation Reform Act 2012 are met.

• Responsible for the banking, authorisation of bills and accounts

• Oversees budgeting, liaising with the accountant

• Ensures all financial requirements are being met (e.g. fees received in time, salaries and superannuation are being paid, government funding is correctly applied for etc.)

• Overall financial planning for the Kindergarten.

• This role requires you to have accounting or bookkeeping skills and experience.

• Attendance required at all Executive & Non-Executive Committee meetings (per month).

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Non Executive Committee

 

ENROLMENT ASSISTING OFFICER

Expectations of the role include but not limited to;

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• Supports the teaching staff with all enrolment activities and paper work and liaises with the Administration Manager during the enrolment process.

• Works with the Communications & Marketing officer to organise the Open Weekend with the council and the rest of the kindergarten committee.

• Attendance or meeting update note (when attendance not possible) required for Non-Executive Committee meetings (per month).

 

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POLICY OFFICER

Expectations of the role include but not limited to;

 

• Ensure all policies are reviewed and relevant.

• Responsible for wider circulation and review from wider HTK committee.

• Share all policy updates at committee meetings.

• Liaise with Early Learning Association Australia (ELAA) on policy requirements.

• This role requires great attention to detail and ability to understand policy documentation and relevant governance.

• Attendance or meeting update note (when attendance not possible) required for Non-Executive Committee meetings (per month).

 

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GRANTS OFFICER

Expectations of the role include but not limited to;

 

• Responsible for sourcing and applying for various grants available to the Kindergarten.

• Establishes consultation with committee to identify projects of interest. 

• Prepares grant submissions, liaising with Bayside Council, Government departments and other relevant bodies.

• Coordinates with Maintenance Officer to obtain quotes.

• This role requires attention to detail, good follow up and communication skills.

• Attendance or meeting update note (when attendance not possible) required for Non-Executive Committee meetings (per month).

 

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MAINTENANCE & WORKING BEE CO-ORDINATION OFFICER

Expectations of the role include but not limited to;

 

• Assists in the upkeep of the Kindergarten buildings, grounds and equipment.

• Organising quotes, or liaising with Committee members/Administration Manager to arrange quotes, for maintenance and new projects.

• Ensures any areas of maintenance required that are appropriate for a working bee are completed

• Organise relevant Working Bees throughout the year and ensures levy refunds are tracked (with support from the Administration Manager).

• Ensure all necessary equipment and supplies are organized and ready for the Working Bee.

• Supports the Grant Officer by providing information required for grant applications.

• This role requires a person with good coordination, follow up and communication skills. some Knowledge or contacts within the trades industries would be advantageous.

• Attendance or meeting update note (when attendance not possible) required for Non-Executive Committee meetings (per month).

 

FUNDRAISING & DONATIONS OFFICER (This role could be shared by two people)

Expectations of the role include but not limited to;

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• Lead a team of between 4 and 5 people to organise and co-ordinate kinder fundraising events and collection of donations for the kindergarten.

• Event include;

  • 1 major fundraiser per annum

  • 2 smaller events or fundraisers per annum

• Liaison with the Treasurer to confirm fundraising goals and spend for events.

• Communicate with local businesses and suppliers to source various donations to enhance the kindergarten – as identified by the kindergarten Director and teachers.

• This role requires a people person who enjoys organising events, great ideas with good communication skills.

• Attendance by one of the Fundraising & Events team is requested for Non-Executive Committee meetings.

• The Fundraising & Events team may meet in separate team planning meetings (to be arranged by the team).

 

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COMMUNICATIONS & MARKETING OFFICER (This role could be shared by two people)

Expectations of these roles include but not limited to:

 

• Promotes the Kindergarten and events throughout the year.

• Works with enrolments officer to organise the Open Day

• Preparation of quarterly newsletter (if agreed format for 2020). This role may work with the committee to determine to the most effective methods of communication to the family/carer group for 2020.

• Liaise with the kindergarten Director and Administration Manager regarding social media/website updates and messages.

• This role requires a person with strong communication skills.

• Attendance or meeting update note (when attendance not possible) required for Non-Executive Committee meetings (per month).

 

 

CLASS GROUP REPs (This role could be shared by two people for each group)

Expectations of these roles include but not limited to;

 

• Central contact person for all parents/carers per class

• Liaison for parents and teachers.

• Circulate parent/carer contact lists. Set up class ‘What’s App’ and email groups for communications.

• Organise social events with parents as and when agreed with the committee.

• Organise the Year End Social event.

• Support Fundraising & Events team to communicate events

• This role requires a ‘people person’ who enjoys organising social catch-ups and has good communication skills.

• Attendance or meeting update note (when attendance not possible) required for Non-Executive Committee meetings (per month).

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FUNDRAISING/EVENTS & DONATIONS TEAM (4/5 roles) – not part of the committee

• These roles could be filled for all events throughout the year or can be on an adhoc basis as required by the team leader by parents and extended carers.

• These roles require people who enjoy organising events, the challenge of fundraising with good communication skills and new ideas.

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