HOLY TRINITY KINDERGARTEN

COMMITTEE POSITIONS 2020

 

****All positions on the Committee are backed up by the Administration Manager and the Bookkeeper****

 

Executive Committee

PRESIDENT

Expectations of the role include but not limited to;

 

  • Leads the Executive team

  • Provides strategic leadership in an efficient, enthusiastic and confident way.

  • Point of contact and escalation for the Director and teachers.

  • Requires good organisational and interpersonal skills with the ability to delegate.

  • Responsible for staffing, enrolments, financial operation in accordance with policy

  • This role requires a high degree of sensitivity, diplomacy, confidentiality and attention to detail.

  • Attendance required at all Executive & Non-Executive Committee meetings (per month).

 

VICE PRESIDENT

Expectations of the role include but not limited to;

 

  • Deputises for the President as required.

  • Oversee the National Quality Framework (NQF) plan and implementation.

  • Point of contact and escalation for the Director and teachers.

  • This role requires a person who can drive projects, and oversee all aspects of the Committee

  • Attendance required at all Executive & Non-Executive Committee meetings (per month).

 

SECRETARY

Expectations of the role include but not limited to;

 

  • Primary information conduit of the Committee internally and externally.

  • Maintains Committee information and contact details and organises the AGM in October.

  • This role requires competent clerical skills, good follow up, organisational tendencies and excellent communication.

  • Attendance required at all Executive & Non-Executive Committee meetings (per month).

 

TREASURER

Expectations of the role include but not limited to;

 

  • Provides strategic leadership ensuring obligations under the Associations Incorporation Reform Act 2012 are met.

  • Responsible for the banking, authorisation of bills and accounts

  • Oversees budgeting, liaising with the accountant

  • Ensures all financial requirements are being met (e.g. fees received in time, salaries and superannuation are being paid, government funding is correctly applied for etc.)

  • Overall financial planning for the Kindergarten.

  • This role requires you to have accounting or bookkeeping skills and experience.

  • Attendance required at all Executive & Non-Executive Committee meetings (per month).

Non Executive Committee

 

ENROLMENT ASSISTING OFFICER

Expectations of the role include but not limited to;

  • Supports the teaching staff with all enrolment activities and paper work and liaises with the Administration Manager during the enrolment process.

  • Works with the Communications & Marketing officer to organise the Open Weekend with the council and the rest of the kindergarten committee.

  • Attendance or meeting update note (when attendance not possible) required for Non-Executive Committee meetings (per month).

 

POLICY OFFICER

Expectations of the role include but not limited to;

 

  • Ensure all policies are reviewed and relevant.

  • Responsible for wider circulation and review from wider HTK committee.

  • Share all policy updates at committee meetings.

  • Liaise with Early Learning Association Australia (ELAA) on policy requirements.

  • This role requires great attention to detail and ability to understand policy documentation and relevant governance.

  • Attendance or meeting update note (when attendance not possible) required for Non-Executive Committee meetings (per month).

 

GRANTS OFFICER

Expectations of the role include but not limited to;

 

  • Responsible for sourcing and applying for various grants available to the Kindergarten.

  • Establishes consultation with committee to identify projects of interest. 

  • Prepares grant submissions, liaising with Bayside Council, Government departments and other relevant bodies.

  • Coordinates with Maintenance Officer to obtain quotes.

  • This role requires attention to detail, good follow up and communication skills.

  • Attendance or meeting update note (when attendance not possible) required for Non-Executive Committee meetings (per month).

 

MAINTENANCE & WORKING BEE CO-ORDINATION OFFICER

Expectations of the role include but not limited to;

 

  • Assists in the upkeep of the Kindergarten buildings, grounds and equipment.

  • Organising quotes, or liaising with Committee members/Administration Manager to arrange quotes, for maintenance and new projects.

  • Ensures any areas of maintenance required that are appropriate for a working bee are completed

  • Organise relevant Working Bees throughout the year and ensures levy refunds are tracked (with support from the Administration Manager).

  • Ensure all necessary equipment and supplies are organized and ready for the Working Bee.

  • Supports the Grant Officer by providing information required for grant applications.

  • This role requires a person with good coordination, follow up and communication skills. some Knowledge or contacts within the trades industries would be advantageous.

  • Attendance or meeting update note (when attendance not possible) required for Non-Executive Committee meetings (per month).

 

FUNDRAISING & DONATIONS OFFICER (This role could be shared by two people)

Expectations of the role include but not limited to;

  • Lead a team of between 4 and 5 people to organise and co-ordinate kinder fundraising events and collection of donations for the kindergarten.

  • Event include;

    • 1 major fundraiser per annum

    • 2 smaller events or fundraisers per annum

  • Liaison with the Treasurer to confirm fundraising goals and spend for events.

  • Communicate with local businesses and suppliers to source various donations to enhance the kindergarten – as identified by the kindergarten Director and teachers.

  • This role requires a people person who enjoys organising events, great ideas with good communication skills.

  • Attendance by one of the Fundraising & Events team is requested for Non-Executive Committee meetings.

  • The Fundraising & Events team may meet in separate team planning meetings (to be arranged by the team).

 

COMMUNICATIONS & MARKETING OFFICER (This role could be shared by two people)

Expectations of these roles include but not limited to:

 

  • Promotes the Kindergarten and events throughout the year.

  • Works with enrolments officer to organise the Open Day

  • Preparation of quarterly newsletter (if agreed format for 2020). This role may work with the committee to determine to the most effective methods of communication to the family/carer group for 2020.

  • Liaise with the kindergarten Director and Administration Manager regarding social media/website updates and messages.

  • This role requires a person with strong communication skills.

  • Attendance or meeting update note (when attendance not possible) required for Non-Executive Committee meetings (per month).

 

 

CLASS GROUP REPs (This role could be shared by two people for each group)

Expectations of these roles include but not limited to;

 

  • Central contact person for all parents/carers per class

  • Liaison for parents and teachers.

  • Circulate parent/carer contact lists. Set up class ‘What’s App’ and email groups for communications.

  • Organise social events with parents as and when agreed with the committee.

  • Organise the Year End Social event.

  • Support Fundraising & Events team to communicate events

  • This role requires a ‘people person’ who enjoys organising social catch-ups and has good communication skills.

  • Attendance or meeting update note (when attendance not possible) required for Non-Executive Committee meetings (per month).

 

FUNDRAISING/EVENTS & DONATIONS TEAM (4/5 roles) – not part of the committee

  • These roles could be filled for all events throughout the year or can be on an adhoc basis as required by the team leader by parents and extended carers.

  • These roles require people who enjoy organising events, the challenge of fundraising with good communication skills and new ideas.